Governance
Compliance
We believe it is critical for all members of the Aisan Group to ensure compliance in meeting the expectations of all stakeholders in order to achieve sustainable growth and improve our trustworthiness. Based on this belief, we formulated the Aisan Group Action Agenda that stipulates the Group’s universal values and action guidelines in 2007, and declared nine action items including legal compliance. In addition, we formulated the Compliance Guidelines in 2015 to raise employees’ awareness of compliance, and established them as action guidelines to be followed by each and every employee, and have ensured that all employees are aware of them.
Group Action Agenda
AISAN Group Action Agenda
- We believe it is the responsibility of all individuals to improve the quality of each work.
- We comply with all laws and our company rules.
- We provide branded products of superior qualities and value with customers’ confidence and satisfaction that contribute to sustainable development of society.
- We strive to improve the environmental quality of our products, packing and operations around the world.
- We compete and deal fairly that achieve long-term stable growth.
- We take good care of an employee and get the environment that each one works lively.
- We respect culture and customs in all places where we do business around the world. We support to improve the quality of life in our local communities.
- We provide clear and accurate information to stakeholders to maintain integrity in our relations with the public.
- We are good corporate citizens.
Compliance Promotion System
At Aisan Industry, the Governance Committee, chaired by the Corporate Planning Senior Executive Officer, confirms and follows up on the status of compliance with corporate ethics and laws, as well as the status of compliance activities.
The results are reported and deliberated twice a year at the Sustainability Committee, which is chaired by CRO and attended by related officers. The results of these deliberations and various compliance activities are shared throughout the Company by the Corporate Planning Department, which serves as the secretariat, and are reflected in the activities of each workplace. This mechanism ensures that management and workplaces work in unison to ensure thorough compliance.
- Officer in Charge of Compliance: Corporate Planning Executive Officer
Compliance Guidelines
The Compliance Guidelines outline compliance items that should be shared and observed throughout the Group. In order for each employee to deepen their knowledge of compliance and take sensible actions, we also attached a commentary on the guidelines for distribution to all Group employees.
14 Articles of the Compliance Guidelines
- Legal compliance and respect for culture
- Prohibition of carrying in/out import/export controlled items
- Appropriate transactions with suppliers
- Observation of competition laws
- Observation of entertainment and gifts regulations
- Health and safety
- Respect of human rights and prohibition of discrimination
- Observation of employment rules
- Prohibition of harassment
- Prohibition of drunk driving
- Proper accounting treatment
- Appropriate use and management of company assets
- Prohibition of insider trading
- Management of trade secrets
Specific initiatives
Education and awareness activities
We are cultivating awareness towards legal compliance by regularly sharing information with employees, including rank-based training and e-learning on a variety of compliance-related themes.
We are also sharing examples of compliance violations that can happen every day through an e-mail magazine and internal circulars. We conduct compliance awareness surveys of all employees to quantify the results of past initiatives and utilize the results in education and awareness-raising activities to further boost employee awareness.
Internal reporting system
To promptly identify and prevent situations that violate compliance, company rules as well as laws in the course of business operations, we have launched operations of a reporting/consultation desk for employees and their families to seek consultation and file reports. The helpline structure caters to different types of consultations, including a consultation desk for workplace harassment and suppliers, and global helpline for domestic and overseas Group companies. To ensure the whistleblower is protected in any of these situations, we have developed a structure based on the Whistleblower Protection System.